Filing GST returns is a monthly obligation that trips up many hoteliers. Late filing attracts a penalty of ₹50/day (CGST + SGST) and interest at 18% per annum on the tax due. But with the right system, you can make GST filing nearly automatic.
The Hotel GST Filing Calendar
- GSTR-1 (Outward Supplies): Due by 11th of next month
- GSTR-3B (Summary Return): Due by 20th of next month
- GSTR-9 (Annual Return): Due by 31st December of next year
Step 1: Ensure All Invoices Are Digitised
The foundation of automated GST filing is having all your invoices in digital format with correct GSTIN, HSN/SAC codes, and tax calculations. If you're using Bedlo, every invoice is already structured with the right fields.
Step 2: Export Invoice Data
Export all invoices for the month from your PMS. The export should include invoice number, date, guest details, taxable amount, CGST, SGST, and total. This data maps directly to GSTR-1 fields.
Step 3: Upload to GST Portal or Software
You can either upload the data directly to the GST portal's offline tool, or use GST filing software like ClearTax, Zoho GST, or Tally that can import your PMS data automatically.
Step 4: Reconcile and File
Cross-check the auto-populated data with your PMS records, verify the tax liability, make any corrections, and submit. With clean digital data from your PMS, this step takes 15 minutes instead of hours.